Fred Hutchinson Cancer Research Center & Seattle Cancer Care Alliance

Administrative Assistant II

Job ID
20297
Type
Regular Full-Time
Company
Seattle Cancer Care Alliance
Location
US-WA-Seattle

Overview

The Seattle Cancer Care Alliance (SCCA), located in Seattle, Washington, is part of a dynamic collaboration among three organizations known nationally and internationally for their patient care and research: Fred Hutchinson Cancer Research Center, University of Washington, and Seattle Children's. Over the past 25 years, these institutions have worked together to support their mission of adult and pediatric oncology patient care services, research and education.

 

This role is responsible for providing administrative support to multiple leaders of a team or a large/complex department.   They will perform their key duties with limited supervision and are responsible for the completion of key tasks in a timely and efficient manner.   The individual will serve a key member of the department providing meeting and committee support, budget management, creation and editing of SharePoint sites, and administrative tasks such as managing calendars, scheduling travel and serving as a primary point for contact for questions.  

Responsibilities

  • Distribute content to appropriate audiences.
  • Coordinate all aspects of meetings from scheduling, organizing, and documentation.
  • Provide support for multiple leaders of units or a large complex unit.
  • Serve as the point of contact for the program/department.
  • Provide coverage for team members as appropriate for your level of responsibility.
  • Order supplies and other required items.
  • Schedule travel as needed for team members.
  • Lead the planning of purchasing and installation of equipment and supplies for the department.
  • Supports other member of the administrative team.
  • Edit and suggest improvements to documents and presentations.
  • Create and maintain department SharePoint pages.
  • Assist in the writing, updating managing and document control for the units existing standard operating procedures and policies .
  • Identify required data and pull it from the appropriate systems to support the creation of reports.
  • Budget tracking and reconciling of expenses.
  • Supports the budgeting process (gathering and compiling data, monitoring budget variance, and preparing reports).
  • May review timesheets and approve as needed.

Qualifications

Required:

  • High School Diploma or equivalent
  • Minimum of three years of relevant experience
  • Ability to quickly and accurately enter data via keyboard (for certain roles).
  • Ability to follow a defined process to execute core tasks.
  • Customer Service Skills.
  • Ability to work independently and as part of a team as the situation requires.
  • Ability to work in a fast paced complex environment.
  • Critical thinking skills.
  • Ability to communicate verbally in person, on the phone, and in writing in a clear concise and professional manner.
  • Ability to use initiative and sound judgment in carrying out responsibilities.
  • Ability to listen, summarize, and document information.
  • Strong organizational skills.
  • Ability to navigate team and organizational dynamics.
  • Advanced skills using the MS Office Suite.
  • Advanced knowledge of medical terminology may be required for certain roles.
  • Ability to leverage resources and creatively resolve problems related to your work team.
  • Ability to interpret complex data.
  • Ability to prioritize concurrent responsibilities and demands for your work team.

Preferred:

  • Associate or Bachelor's Degree 

 

SCCA has a mandatory COVID-19 vaccination policy, and there are no exceptions for any employee who is patient-facing and/or requires access to SCCA facilities.

Exceptions exist only for employees whose positions are fully remote, with no required access to campus. As a condition of employment, newly hired employees requiring access to campus must provide proof of vaccination before their first day of employment.

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.

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