Fred Hutchinson Cancer Research Center & Seattle Cancer Care Alliance

Administrative Coordinator I

Job ID
19368
Type
Regular Full-Time
Company
Seattle Cancer Care Alliance
Location
US-WA-Seattle

Overview

Seattle Cancer Care Alliance (SCCA) brings together the leading research teams and cancer specialists of Fred Hutch, Seattle Children’s, and UW Medicine. One extraordinary group whose sole mission is the pursuit of better, longer, richer lives for our patients. SCCA's purpose is to provide state-of-the-art, patient and family centered care; support the conduct of cancer clinical research and education; enhance access to improved cancer interventions; and advance the standard of cancer care regionally and beyond.


Every individual at SCCA plays a unique role in supporting our mission. Our collective success hinges on each of us conducting ourselves in accord with a set of core values:

  • We are patient-centered. Everything we do must be linked to our ability to deliver better, safer outcomes for our patients.
  • We are innovative. We nurture an environment that fosters unconventional thinking, a passion for discovery, and the open-mindedness to invite discovery from unexpected places.
  • We are respectful. We are deeply respectful of our patients, their families, and each of our colleagues who serve them in so many different and important ways.
  • We are collaborative. We understand that asking for and offering help in how to do better is not just a right, but among our most important responsibilities.
  • We are agile. We cannot just be comfortable with change; we must embrace it as proof that we are making progress.
  • We are responsible. Because our work is focused on people's well-being, we approach it with the highest level of ethical, fiduciary, and environmental responsibility.

This is an extraordinary opportunity to lead disruptive continuous innovations in the fight against cancer.

Responsibilities

The Administrative Coordinator I is responsible for providing both administrative and program support for a program or department. The role will perform key duties with limited supervision, have subject matter expertise for the unit they are supporting and have responsibility for the completion of key tasks in a timely and efficient manner. The individual will serve as a key member of the department providing internal and external meeting and committee support, budget management, creation and editing of SharePoint sites, and administrative tasks such as managing calendars, scheduling travel and serving as a primary point for contact for questions. Primary responsibilities include:

  • Create, implement and adjust staffing schedules
  • Manage billing paperwork
  • Edit and create correspondence, documents and presentations
  • Provide coverage for team members as appropriate for your level of responsibility
  • Identify and resolve operational problems
  • Schedule travel as needed for team members
  • Maintain the department/program SharePoint page
  • Pull data from systems to support the creation of reports
  • Order supplies and other required items
  • Coordinate Community outreach and external communications
  • Budget Tracking and reconciling of expenses
  • Supports the budgeting process (gathering and compiling data, monitoring budget variance, and preparing reports)
  • May propose/participate/advise in the development of the program/department/unit's strategic plan
  • Manage and triage incoming requests
  • Serve as a point of contact for the department and liaison to other departments
  • May review time sheets and approve as needed

Qualifications

Required:

  • High School diploma or equivalent
  • Minimum of one year of relevant experience
  • Customer Service Skills
  • Ability to work independently and as part of a team as the situation requires
  • Ability to work in a fast paced complex environment
  • Critical thinking skills
  • Ability to communicate verbally in person, on the phone, and in writing in a clear concise and professional manner
  • Demonstrates initiative as evidenced by advancing technical skills, sharing knowledge with others, and taking on more responsibilities
  • Ability to use initiative and sound judgement in carrying out responsibilities
  • Strong organizational skills
  • Ability to navigate team and organizational dynamics
  • Proficient with using the MS Office Suite
  • Basic knowledge of medical terminology may be required for certain roles
  • Ability to prioritize concurrent responsibilities and demands for yourself and your work team
  • Ability to leverage resources and creatively resolve problems related to your work team
  • Ability to interpret data
  • Ability to listen, summarize, and document information
  • Ability to quickly and accurately enter data via keyboard (for certain roles)

Preferred:

  • Associate or Bachelor's Degree
  • Basic experience with electronic file sharing
  • Ability to facilitate and present in meetings

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.

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