Fred Hutchinson Cancer Research Center & Seattle Cancer Care Alliance

Administrative Assistant I

Job ID
18094
Type
Regular Full-Time
Company
Seattle Cancer Care Alliance
Location
US-WA-Seattle

Overview

The Seattle Cancer Care Alliance (SCCA), located in Seattle, Washington, is part of a dynamic collaboration among three organizations known nationally and internationally for their patient care and research: Fred Hutchinson Cancer Research Center, University of Washington, and Seattle Children's. Over the past 25 years, these institutions have worked together to support their mission of adult and pediatric oncology patient care services, research and education.


This position provides administrative and billing support for the Patient Intake Department. The assistant is primarily responsible for supporting the Intake Support Staff Supervisors and the Intake staff with general administrative functions. The incumbent is also responsible for unrelated donor program billing and blood sample tracking, requisitions, taking minutes, data tracking and reporting, calendar maintenance, and department point of contact for staff. Other tasks include onboarding access and documentation maintenance.

Responsibilities

  • Administrative support for Intake Support Staff Supervisors and Intake staff
  • Calendar maintenance, requisitions, data tracking and reporting, catering requests, taking minutes, creating presentations, and A/V conference room support
  • Process billing and blood sample tracking for patients in the unrelated donor program
  • Point of contact for the department and communicate all institutional changes that affect Intake
  • Go-to for issues that arise where no other outlet is available
  • Assist Program Department Coordinator on projects or department-wide tasks as needed

Qualifications

Required:

  • High School diploma or equivalent
  • Minimum 1-year administrative experience in a large department
  • Proficient in multiple software systems and online programs such as Outlook, Visio, Adobe, and SharePoint
  • Detail oriented, organized and demonstrate good time management
  • Ability to work in a fast paced, high pressure, sensitive, and complex health care environment
  • Ability to prioritize assignments and work on more than one task at a time
  • Highly skilled in written and verbal communication


Preferred:

  • Associate or bachelor’s degree or equivalent work experience
  • Proficient in Office 365 programs such as Excel, Word, OneNote, Visio and Teams
  • Familiarity with Oncology and Transplant terminology
  • Ability to wear multiple hats and switch gears on a moment’s notice
  • Ability to solve complex problems
  • Some healthcare experience

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.

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