Fred Hutchinson Cancer Research Center & Seattle Cancer Care Alliance

Program/Department Coordinator II

Program/Department Coordinator II

Job ID 
11243
Type 
Regular Full-Time
Company 
Seattle Cancer Care Alliance
Location 
US-WA-Seattle

More information about this job

Overview

The Seattle Cancer Care Alliance, located in Seattle, Washington, is part of a dynamic collaboration among three organizations known nationally and internationally for their patient care and research: Fred Hutchinson Cancer Research Center, University of Washington, and Seattle Children's. Over the past 25 years, these institutions have worked together to support their mission of adult and pediatric oncology patient care services, research and education.

Responsibilities

The Program or Department Coordinator II uses independent judgment and discretion in representing large/complex program(s) or department(s) by serving as the primary point of contact. This role is responsible for the development and execution of work processes and serves a subject matter expert within the program or department. This role provides both administrative and strategic support towards achieving the overall goals of the program or department. In addition, this role may have the responsibilities of a Program or Department Coordinator I.

  • Identify, research and determine resolutions to budget issues.
  • Serve as a point of contact representing the department to other departments, individuals and outside organizations.
  • Manage projects that support business operations by designing project/study methodologies, data collection and data management, setting project study goals and timetables and insuring research and administrative tasks are completed.
  • Interpret regulation and draft and interpret policies, procedures and best practices for the department or unit as it relates to the business function of the unit or ongoing stakeholder education.
  • Identify and resolve operational issues with authority to deviate from established policies and procedures without prior approval
  • Plans, organizes and oversee events, determining and securing necessary resources, setting agendas and negotiating rates and contracts as needed.
  • Determine reporting needs and analyzes data
  • Determine content, design and write correspondence, documents and presentations
  • Onboard new staff
  • May supervise staff
  • May review time sheets and approve as needed

Qualifications

  • High School required, Associates or Bachelor's Degree preferred
  • Critical thinking skills
  • Ability to take initiative and use sound judgment in carrying out responsibilities.
  • Ability to work in a fast paced, complex healthcare environment.
  • Customer service skills.
  • Ability to prioritize concurrent responsibilities and demands.
  • Basic knowledge of medical terminology
  • Strong organizational skills.
  • Advanced ability in the use of the Microsoft Office Suite (Word, Outlook, PowerPoint, Excel).
  • Ability to work independently and as part of a team as the situation requires.
  • Ability to communicate verbally in person, on the phones, and in writing in a clear, concise and professional manner.
  • Ability to facilitate and present in meetings.
  • Ability to navigate team and organizational dynamics
  • Ability to prepare, monitor, and interpret budgets including analysis of variances

 

Our Commitment to Diversity

We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.