Fred Hutchinson Cancer Research Center & Seattle Cancer Care Alliance

Executive Assistant

Executive Assistant

Job ID 
11170
Type 
Regular Full-Time
Company 
Seattle Cancer Care Alliance
Location 
US-WA-Seattle

More information about this job

Overview

Seattle Cancer Care Alliance (SCCA) brings together the leading research teams and cancer specialists of Fred Hutch, Seattle Children’s, and UW Medicine. One extraordinary group whose sole mission is the pursuit of better, longer, richer lives for our patients. SCCA's purpose is to provide state-of-the-art, patient and family centered care; support the conduct of cancer clinical research and education; enhance access to improved cancer interventions; and advance the standard of cancer care regionally and beyond.

 

Every individual at SCCA plays a unique role in supporting our mission. Our collective success hinges on each of us conducting ourselves in accord with a set of core values:

  • We are patient-centered. Everything we do must be linked to our ability to deliver better, safer outcomes for our patients.
  • We are innovative. We nurture an environment that fosters unconventional thinking, a passion for discovery, and the open-mindedness to invite discovery from unexpected places.
  • We are respectful. We are deeply respectful of our patients, their families, and each of our colleagues who serve them in so many different and important ways.
  • We are collaborative. We understand that asking for and offering help in how to do better is not just a right, but among our most important responsibilities.
  • We are agile. We cannot just be comfortable with change; we must embrace it as proof that we are making progress.
  • We are responsible. Because our work is focused on people's well-being, we approach it with the highest level of ethical, fiduciary, and environmental responsibility.

 

Responsibilities

The Executive Assistant is the key administrative position responsible for supporting, organizing and coordinating activities and schedule for the SCCA Chief Strategy Officer (CSO), VP within the Strategy Division.

 

  • Maintaining CSO’s calendar, including but not limited to daily agendas, domestic travel, conferences and personal conflicts.
  • Providing meeting support & coordination for all meetings pertaining to the CSO: including, scheduling meeting preparation calls, drafting meeting agendas, minutes and follow-up items.
  • Supporting the CSO’s reporting responsibilities to the SCCA Board in coordination with the Administrative Director to the SCCA Board.
  • Drafting and editing PowerPoint presentations and letters for outside communication.
  • Filing and legally maintaining all documents & agreements.
  • Maintaining CSO’s and team budget status.
  • Direct report’s time and effort.
  • Working closely with the Executive support of EVP to ensure smooth transition & communication for new business developments.
  • Other administrative duties as assigned.
  • The Executive Assistant interfaces and works collaboratively with leadership and colleagues in SCCA Administration, FHCRC, UW, and SC, in addition to various government agencies, non-profit organizations, and health care institutions. 
  • The incumbent completes specific special projects as assigned and demonstrates skillful communication in resolving complex and sensitive issues, exercising initiative and judgment in prioritizing activities and in decision-making within the scope of assigned authority. 
  • Provides coordination of the VP’s support teams including recruiting, training and coaching. 

Qualifications

Required:

  • Bachelor's degree required or equivalent experience.
  • Excellent verbal/written communication skills, including phone manner with customers required.
  • Proficiency in MS Office applications especially PowerPoint, Word, and Excel required.
  • Ability to work independently and prioritize multiple tasks and demands required.
  • Strong interpersonal abilities and professional skills required.

Preferred:

  • Six years progressively complex administrative experience preferred.

Our Commitment to Diversity

We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.