Fred Hutchinson Cancer Research Center & Seattle Cancer Care Alliance

Program Assistant II

Program Assistant II

Job ID 
Regular Full-Time
Seattle Cancer Care Alliance

More information about this job


Seattle Cancer Care Alliance (SCCA) brings together the leading research teams and cancer specialists of Fred Hutch, Seattle Children’s, and UW Medicine. One extraordinary group whose sole mission is the pursuit of better, longer, richer lives for our patients. SCCA's purpose is to provide state-of-the-art, patient and family centered care; support the conduct of cancer clinical research and education; enhance access to improved cancer interventions; and advance the standard of cancer care regionally and beyond.


Every individual at SCCA plays a unique role in supporting our mission. Our collective success hinges on each of us conducting ourselves in accord with a set of core values:

  • We are patient-centered. Everything we do must be linked to our ability to deliver better, safer outcomes for our patients.
  • We are innovative. We nurture an environment that fosters unconventional thinking, a passion for discovery, and the open-mindedness to invite discovery from unexpected places.
  • We are respectful. We are deeply respectful of our patients, their families, and each of our colleagues who serve them in so many different and important ways.
  • We are collaborative. We understand that asking for and offering help in how to do better is not just a right, but among our most important responsibilities.
  • We are agile. We cannot just be comfortable with change; we must embrace it as proof that we are making progress.
  • We are responsible:  Because our work is focused on people's well-being, we approach it with the highest level of ethical, fiduciary, and environmental responsibility.


The Program Assistant II assists with the coordination of lab testing and reporting for all donors and patients.  The employee works closely with technologists and technicians in Clinical Immunogenetics and coordinators in the Intake department. 


This is a fast-paced clinical environment.

  • Answer phone calls from clinicians, mid-level providers, referring physicians, patients and family members regarding testing in CIL. Take messages or refer calls as appropriate.
  • Act as front line contact for other SCCA departments, such as the Alliance Lab, regarding lab reports and/or sample acquisition from patients and donors.
  • Gather demographic and billing information over the phone.
  • Screen potential family donors over the phone using standardized questionnaire and script.
  • Enter patient information into Gateway, Epic and CIL’s Lab Information System (LabVision).
  • Prepare hard copies of patient information for the Cell Processing area of the laboratory.
  • Request samples and monitor their arrival. Track late samples, obtain resolution when possible, and document as needed.
  • Maintain, organize, and file paperwork in CIL patient charts (“blue files”).
  • Distribute HLA Summary reports to appropriate departments and referring physicians.
  • Send out sample collection kits (green top tubes, saliva kits, buccal swabs) using Fed Ex.
  • Work with Cell Processing to resolve questions regarding sample identification and agreement with lab requisitions. Communicate with blood draw or outside institutions to resolve discrepancies.
  • Assist the Clinical Case Coordinators, Lab Manager, and Lab Director to communicate effectively with the SCCA Clinical Coordinator’s office, the Transplant Clinicians, and the URD Search Specialists regarding pending samples and results.
  • Assist Lab Manager to answer questions regarding billing.



  • Experience using EPIC/ORCA or other EMRs
  • Prior experience in a medical office/clinical setting
  • Associates or Bachelors degree
  • Experience working in fast-paced/high-stress environment



  • Patient/Customer Service experience
  • High School Diploma or equivalent.
  • Ability to communicate effectively.
  • Microsoft Office experience.
  • Proficiency with computers.

Our Commitment to Diversity

We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at or by calling 206-667-4700.