Fred Hutchinson Cancer Research Center & Seattle Cancer Care Alliance

Executive Assistant

Executive Assistant

Job ID 
10315
Type 
Regular Full-Time
Company 
Seattle Cancer Care Alliance
Location 
US-WA-Seattle

More information about this job

Overview

Seattle Cancer Care Alliance brings together the leading research teams and cancer specialists of Fred Hutch, Seattle Children's, and UW Medicine. One extraordinary group whose sole mission is the pursuit of better, longer, richer lives for our patients.

 

The Executive Assistant is a key administrative position responsible for supporting, organizing and coordinating activities and schedule for SCCA's Chief Nursing Executive/Vice President of Clinical Operations. This role requires great organizational skills, attention to detail, strategic thinking, time management, the ability to effectively prioritize multiple concurrent responsibilities, and strong relationship-building with internal and external partners.  Critical qualities also include exceptional written and oral communication, critical thinking, teamwork, good judgment, professional conduct, and ability to handle confidential/sensitive information.

Responsibilities

  • Executive/administrative support (including complex calendar management, complex scheduling, detailed meeting prep, travel arrangements, facilitating communication on behalf of CNE/VP Clinical Operations)
  • Internal Communication (including written communications to directors, managers, and all staff)
  • Team support (including customer service, training, project support)
  • Core administrative functions (including meeting support, scheduling, meeting minutes, clerical, customer service)
  • Knowledge management (including SharePoint site design/development and maintenance, document management, training documentation, providing training for internal users)
  • Cross-training/cross-coverage (team members are expected to be highly collaborative, flexible, capable, and skilled in order to cover each other’s duties)
  • Process coordination (concurrently develops/implements/coordinates/tracks multiple processes and procedures)
  • Process improvement initiatives and implementation of Continuous Performance Improvement/Lean methodology (including process mapping, research, analysis, automation, exploring technology solutions, and tool building)

Qualifications

Required 

  • BA/BS or relevant equivalent experience required. Minimum of two years administrative experience (equivalent experience). 
  • Excellent written, verbal, and interpersonal communication skills.
  • Ability to work independently, prioritize effectively, plan ahead, problem-solve, and meet goals in a deadline driven environment
  • Demonstrated success working in a fast‐paced, dynamic, deadline‐ driven environment
  • Strong technical aptitude/ability to quickly learn new systems and applications, and ability to leverage/apply technology to improve and automate systems and process
  • Proficiency in the MS Office Suite
  • Proficiency with calendar management (managing a calendar with delegate access) and scheduling

Preferred

  • Advanced MS Office skills
  • Ability to work independently with minimal supervision, exercise good judgment in decision making, solve problems, maintain confidentiality, and conduct oneself with the utmost integrity and professionalism.
  • Requires great organizational skills, attention to detail, time management, and ability to effectively prioritize multiple concurrent responsibilities.
  • Ability to work in teams and collaborate effectively to meet deliverables.
  • Ability to lead, coach, mentor and manage staff.
  • Ability to analyze business situations/challenges, recognize and define issues, design and propose solutions, and effectively influence and implement process improvements.

Our Commitment to Diversity

We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We are proud to be an Equal Opportunity and VEVRAA Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability, marital or veteran status, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at escmail@fredhutch.org or by calling 206-667-4700.